7 Customer Management Tips to Keep Customers Happy

social crm

Customer management is a key component of business growth. Satisfied customers are more likely to return over time, while dissatisfied customers never return and, more importantly, share their negative experiences with anyone who will listen. This makes it harder to attract new customers. In fact, it’s 6X more expensive to replace a disgruntled customer than to keep them happy in the first place, as you can see in the graphic below. That’s why marketers argued for decades in favor of strong customer relationship management (CRM) strategies. However, it’s not always easy to manage clients effectively.

It’s easy to get overwhelmed by all the different customer service tasks that come with owning a business and not know where to start when thinking about improving your customer management strategy. This article gives you seven tips for improving your current customer management practices so that you can keep existing customers happy and attract new ones.

customer retention
Image courtesy of Foulds CRM

Customer management strategies: 7 tips

Focus on customers’ needs

It’s no secret that customer service is a key component of customer satisfaction, but measuring the impact of your actions on customer satisfaction isn’t always easy. Many businesses focus on keeping their customers happy because, according to Zendex, customers switch to competitors after two negative experiences, while a single negative experience might cause some customers to switch.

To build a successful customer experience management system, you need to know more about how customers think and feel about their experiences with your company. One way to do this is through surveys and feedback forms. Another is to monitor sentiment across public platforms such as social media to act as an early warning system for changes in the perception of your brand. Another tool is to monitor customer support calls. Any change in the number or severity of complaints to customer support suggests a changing situation you must fix immediately.

Put together a customer service team

Customer service is a team effort. It’s not just about answering questions and solving problems. It’s about listening and understanding, building relationships, and making customers feel valued. As you build your customer service team, remember that it’s crucial to have staff members with diverse backgrounds to build a better understanding of your market. When you hire people with different perspectives, you can better understand your customers’ needs and get them the help they need faster.

Develop metrics to monitor team performance. This not only helps you identify opportunities where more training might improve performance but acts as a motivator toward improved performance when implemented correctly.

Outsource your call center

Many businesses find it hard to keep up with the fast-paced business world. Just tending to the everyday actions needed to grow the business is hard enough and providing superior customer service might represent an area where you can use some outside help. Outsourcing a call center might represent the solution you’ve been looking for. Call center outsourcing is the process of a business outsourcing its call center functions to a third party. Outsourcing is a great way to keep customer service costs down so you can focus on your core business. As per Team Stage, nearly 59% of companies outsource their work to cut business costs.

Call centers are an essential part of providing customer service. Thus, outsourcing ensures that they’re staffed by people who know how to do their job. When you outsource your call center, you get the following:

  • A team of experts who are committed to helping your business succeed.
  • A professional atmosphere that fosters creativity and productivity.
  • The ability to focus on other aspects of running your company.

Create a knowledge base

A knowledge base can help you resolve common customer questions, and it’s a great way to build trust. If customers see that FAQ page with answers to their most pressing questions, they are more likely to trust your business and feel confident in getting help from you.

But don’t just create the knowledge base for the sake of creating one. Create a knowledge base that addresses common questions and solves common problems. Ensure all of the information is up-to-date so that it can address each question your customers have. You should also make sure your FAQ page is easy to find. If you have a website, make sure it’s linked from the main navigation bar and has its page. You can use your knowledge base to increase sales by including links in each answer that point back to your product or service pages.

Building on your knowledge base, you might create an interactive tool that allows users to quickly find answers to their questions. For instance, if they wonder which product is right for their situation, you might allow them to enter information so the system can point them to the proper solution.

In addition, consider creating explainer videos, since many consumers prefer visual to text answers. For instance, create a video showing how to install your product with sufficient detail for both experts and beginners.

Solicit feedback and listen to your customers

Asking for feedback is one of the best ways to build customer loyalty. When you ask your customers about your product or service, they are more likely to respond honestly because they were asked directly. You also get a chance to make any improvements that are needed so that you can keep delivering a great experience for future customers. One way to improve this practice is by using surveys and polls to solicit their feedback about the products and services after purchases or services are provided. Then, use the information from these surveys when planning new campaigns or marketing efforts to build brand awareness around specific product offerings within your organization.

It’s important to thoroughly and quickly address any problems uncovered in these surveys. Otherwise, you do more damage than good.

Use live chat to solve problems quickly

Live chat allows you to solve customer problems quickly and easily. For example, when a customer has an issue with your product or service, they can reach out to the company using the live chat feature on their website. Live chat is a great way to build trust because it shows that you care about solving their problem. It makes them feel like they are taken care of by a human instead of just another automated system. Live chat also creates brand awareness by ensuring visitors see your support team as soon as they visit your site. It will help them remember who you are when they need help in the future.

Businesses now realize the significance of live chat. Research by Zippia states that 41% of customers favor live chat over other customer support options and that nearly 85.6% of customers are satisfied with the resolution provided by chat support.

Live chat is great for providing customer service. For example, you can answer questions about pricing plans or technical issues immediately, so you can convert more users into customers. Unfortunately, many small businesses jumped on the bandwagon in an attempt to gain customers. The problem occurs when users attempt to use live chat that isn’t available due to the limited bandwidth they can dedicate to this solution. Instead, consider using a chatbot, which is an AI (artificial intelligence) platform that uses your knowledge base to interact with your customers and prospects as if it were a human interaction. Unlike humans, chatbots never call in sick or take time off, so they’re available 24/7.

Build a community around your brand

If you want to improve the customer experience, building a community around your brand is a great way to do it. Your customers can share their experiences with your products, ask questions and get answers, and give each other tips and advice on how they use your product.

The community can also be used as a source of feedback. For example, you can see what people think about some features or products by reading comments from customers who provide feedback.

It helps you make better decisions when deciding whether or not to make changes to existing products or offer new ones. It can also help you determine which features are most popular among users, allowing for better planning when releasing new items.


Customer management is tricky, but if you keep in touch with your customers regularly, they’re more likely to stay in touch with you. The tips covered here are just a few available, but if you follow them sincerely, they will help get your customer management running smoothly.

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